When a report is made, the Title IX Coordinator can investigate, address inquiries and coordinate the University’s response. The University reserves the right to designate a different investigator or more than one investigator when the Title IX Coordinator has a conflict or when deemed appropriate by the Dean of Students, Title IX Coordinator or the Associate Vice President of Human Resources. Complaints can be made by mail, orally or in writing, to the Title IX Coordinator, a Deputy Title IX Coordinator or a responsible employee. Often, sex and gender-based complaints and other discrimination complaints, include other potential University policy violations. Whenever there is a report of sex or gender-based discrimination or a report of any other form of discrimination, this policy shall apply.
Complaints should include as much of the following information as possible:
- the name, email address and phone number of the complainant;
- a detailed statement describing the conduct which is the basis of the complaint;
- name(s) of the respondent(s);
- the date(s), time(s), and location(s) of the conduct;
- the name(s) of any witness(es);
- a statement on how the alleged conduct affects the complainant’s education or employment; and
- any supporting documentation and evidence.
If the Title IX Coordinator or designated investigator believes that the complaint is incomplete, additional information may be requested. Prompt filing of a complaint is strongly encouraged. The University reserves the right to not investigate a complaint that is made more than 120 days after the alleged incident, as a lengthy period between an alleged occurrence and an investigation may make fact finding difficult or impossible. A complaint may be withdrawn at any time after it is filed. However, withdrawal of a complaint will not necessarily result in the termination of the University’s inquiry or investigation.