Student Employment (work-study) Student Employment (also known as work-study) is an award that allows students to work on-campus (or off-campus through the Center for Service Learning if a student demonstrates financial need) to earn money toward educational expenses. This opportunity offers valuable work experience to complement students’ career goals after graduation. Student Employment should be treated as any other job that a student would have outside of school. Students will want to use this opportunity to enhance current skill sets, as well as learn professionalism and work-place etiquette. StudentEmploymentCommunityEmploymentSummerEmploymentCareerServicesFAQsJobBoard Student Employment Within the funding constraints provided by federal, state and institutional allocations, Student Employment awards are offered for the fall and spring semesters of the academic year to full-time traditional Regis College students if they file a FAFSA or complete a Student Employment Award Application (www.regis.edu/faforms) by the April 15 priority deadline each year. Adult and online students (undergraduate and graduate) and Rueckert-Hartman students in non-traditional programs are not offered student employment dollars although some exceptions are made for students who turn in a Student Employment Award Application by April 15. Student Employment funds are provided by the federal government, the state of Colorado and Regis University. The funding type is determined by financial need based on the FAFSA and state residency. Although Student Employment is awarded as a part of a financial aid package, the award is not credited toward any outstanding balance on a student’s account. Students receive a paycheck every two weeks based on the actual number of hours worked during the pay period. It is important to keep in mind that Student Employment positions are competitive and limited, and being granted a student employment award does not guarantee a position. If you plan to utilize the Student Employment award you should: 1) Review the workstudy classifieds on Insite. 2) Contact the supervisor(s) listed in the position description expressing your interest/request an interview. You may reach out to multiple supervisors/express interest in multiple positions 3) Discuss your potential job duties/responsibilities as well as your desired number of hours per week you wish to work in conjunction with your class schedule. Once hired, your supervisor is required to submit a hire request to the Student Employment Coordinator. If you have not completed new hire paperwork (I-9, W-4 and Worker’s Compensation Form), you will receive an automated email to your regisNET account. New hire paperwork must be submitted in-person to Student Services (4th Floor of Main Hall) and processed in the system before students may begin working. Students are authorized to begin working once their supervisor can view their timesheet on WebAdvisor. Available positions for the Fall and Spring semesters are posted by August 1. For information on interviewing tips, resumé building, and career counseling, visit the Center for Career and Professional Development. Forms to be completed before work begins: I-9 Form - The I-9 requires documentation that establishes identity and employment authorization. For instructions and a list of acceptable documents, please see I-9 Instructions . Form W-4 Worker's Compensation Form Direct Deposit Form (optional) Other student employment notices and information: Student Employment Handbook 2016-17 ACA Marketplace Notice Time Sheet Instructions 2016-2017 Student Employee Payroll Schedule Community Based Employment Students who receive need-based state or federal work study awards are eligible to apply their award to an off-campus job. Work-study off-campus positions may help students: Gain valuable job experience that may help students inform their career choice. Make a difference in our community, by working with children, the poor, the homeless, older adults, etc. For more information, please visit the Center for Service Learning Community-Based Work Study page: http://www.regis.edu/About-Regis-University/University-Offices-and-Services/Service-Learning/RC-Service-Learning/Community-Work-Study.aspx. Summer Employment Opportunities There are limited opportunities for summer student employment. A financial aid award is not required and a student can qualify if they are enrolled full-time in the summer in a degree-seeking program and/or they will enroll full-time in a degree-seeking program for the upcoming fall semester. Jobs for the summer semester are posted on the Classifieds section on INsite beginning April 1 of each year. Working during the summer is not a part of the student’s Financial Aid package and will not affect the amount of aid received for that year. Summer employment does not guarantee that a student will have a student employment award for the upcoming Fall and Spring Semesters. Career Services Student Employment should be treated as any other job a student would have outside of school. Students will want to use this opportunity to enhance current skill sets, as well as learn professionalism and work-place etiquette. For more information on interviewing tips, resume building, and career counseling, visit the Center for Career and Professional Development. How do I get a job? All Student Employment jobs are posted on INsite under “work-study classifieds.” The job descriptions and requirements are listed along with the supervisor’s contact information. It is up to you to contact the supervisor and set up an interview. Jobs are competitive and limited, so we recommend that you start your job search early. All jobs for the upcoming academic year are posted on August 1. I was offered a job. Now what do I do? All employees new to Regis University must fill out new hire paperwork including an I-9, W-4, and Workers Compensation form before they can begin work. The completed forms must be submitted to Student Services, located on the fourth floor of Main Hall along with documents that establish identity and employment authorization. Please refer to the I-9 form for a list of acceptable documentation. Original documents must be presented in person to Student Services. The Student Employment office will process the hire paperwork and students may not begin working until their supervisor has access to their timesheet on WebAdvisor. I’m a returning student. What do I do? Students must renew their FAFSA (Free Application for Federal Student Aid) or submit the Student Employment Award Application (www.regis.edu/faforms) before April 15 to qualify for a Student Employment award for the upcoming year. Students do not need to submit new hire paperwork each year as long as it is on file from previous years. Your hiring supervisor must submit a hire request on your behalf and be able to view your timesheet in WebAdvisor before you begin working each year, even if you have worked for their department previously. What is the difference between direct deposit and a Visa debit card? Direct Deposit (Preferred): Your pay will automatically be deposited into your bank account on pay-day Any U.S. bank or credit union may be used Additional personal deposits can be made into your account PaySource Debit Card: Your pay will automatically be loaded onto a Visa debit card on pay-day The card is only provided by BBVA Compass Bank No additional deposits can be made; it is only funded by your Regis University pay PLEASE NOTE: BBVA Compass offers free checking accounts to Regis University students. Contact Joie Rico at the 50th and Federal location at (303) 433-2265 for more information. How many hours can I work? On average, students work between 8 and 13 hours per week, depending upon the total award offered. Students cannot work more than 20 hours per week while school is in session. You and your supervisor should determine the number of hours that can be worked per week by dividing the total award amount by the number of weeks in the academic year (38 weeks with breaks included). This amount should then be divided by the pay rate. Example: Award Amount $3,400 / 38 weeks = 89.47, then 89.47/ Pay rate $9.50/hr= 9.4 hours per week. Students are not required to earn their full award and some supervisors may only need students to work a few hours per week. Students should communicate their desired schedule with their supervisor. How much will I be paid? Your Student Employment award is listed on your financial aid award letter. Pay rate is determined by your supervisor and the job you are hired for. There are three job levels: Level 1-entry level, no experience required, Level II-experience required, and Level III-highest level, expert experience specific to the job required. The job level will be indicated on the individual job descriptions in the Classifieds. You can contact the supervisor listed if you have any questions regarding the job level and corresponding pay rate. I didn’t fill out a FAFSA but I want to be awarded Student Employment. Is this possible? A FAFSA is not required in order to apply for a Regis University Student Employment award. Students who choose not to fill out a FAFSA need to complete the Student Employment Award Application Form (www.regis.edu/faforms) each year by the April 15 deadline to be considered. Filling out the form does not guarantee an award. I’m an international student. Can I get Student Employment? Depending on institutional funding, International Students may be awarded a Student Employment Award. International students should contact the International Student Coordinator in the Office of Academic Records and Registration if they’d like more information. Students who are granted a Student Employment Award must first find a job by visiting the job board at INsite under “work-study classifieds.” Once you have been offered a job, your new supervisor will need to write a letter confirming your date of hire, pay rate, and job description. The student should deliver this letter to the International Student Coordinator in the Office of Academic Records and Registration (fourth floor of Main Hall) who will write a separate letter. The student must take both letters to the Social Security Administration in order to request a social security card to be issued. Once the student receives their original social security card in the mail (approximately 15 business days), the student must complete the new hire paperwork (I-9, W-4 and Worker’s Compensation Form) and bring the necessary documents listed on the I-9 to establish identity and employment authorization in-person to Student Services located on the fourth floor of Main Hall. Your new hire paperwork must be processed and your supervisor must have access to your timesheet on WebAdvisor before you can begin working. Can Student Employment defer my balance on my Student Account? No. Student Accounts is unable to include Student Employment awards when calculating whether financial aid is sufficient to pay your student account. This is because the funds are payable to you on a per hour basis and are not required to be paid to the University for outstanding balances. Do I file taxes for my Student Employment Earnings? Student Employment earnings are wages subject to state and federal taxes. You will be sent a W-2 form from Regis University at the end of January each year detailing your wages earned for that year. If you file a tax return, you should include these wages earned. FICA (Social Security and Medicare) taxes as well as federal and state taxes are taken from the earnings unless you are able to request that you are exempt from these taxes on your W-4 Form. Contact the Internal Revenue Service (IRS) if you have questions. Please note that the amounts earned from need-based Student Employment programs will be listed as income on the FAFSA, but those earnings are excluded from total income in the need calculation. For more information, contact Student Services at 303.458.4126 or 800.568.8932 or firstname.lastname@example.org. Where can I Find a Job? Visit the Classifieds section of INsite for available employment opportunities. (You may be directed to your INsite log-in page.) Jobs are posted on August 1 of each academic year. The job board is updated on a continual basis throughout the academic year.