Student Employment Opportunities Part-time employment may be one component of a financial aid package. Students may work a maximum of 20 hours per week. Community service opportunities can be found at the Center for Service Learning. Student Employment should be treated as any other job that a student would have outside of school. Students will want to use this opportunity to enhance current skill sets, learn professionalism, and work-place etiquette. For more information on interviewing tips, resumé building, and career counseling, visit Career Services. StudentEmploymentCommunityEmploymentSummerEmploymentCareerServicesFAQsJobBoard Student Employment Student Employment (also known as work-study) is a program that allows students to work on-campus (or off-campus if a student demonstrates financial need) to earn money toward educational expenses. This program offers valuable work experience to complement students’ career goals after graduation. The funds are provided by the federal government, the State of Colorado, and Regis University. The funding type is determined by financial need based on the FAFSA and state residency. Student Employment is offered for the academic year to full-time traditional Regis College students if they file a FAFSA or Student Employment Award Application (link below) by the April 15 priority deadline each year. College of Professional Studies students (undergraduate and graduate) and Rueckert-Hartman students in non-traditional programs are not offered student employment dollars although some exceptions are made for students who turn in a Student Employment Application by April 15. Although Student Employment is awarded as a part of a Financial Aid package, the earnings are not credited to a student’s account. Instead, the student receives a payment through a payroll check every two weeks for the actual number of hours worked. Students may earn up to their total award but are not obligated to do so. Students cannot earn more than the amount awarded for the year. If you are a new student who has not yet received your official Regis email, please use the New Student Employment Form. This form is not needed if you submit a FAFSA by April 15. This form does not apply to summer employment. Forms to be completed before work begins: I-9 Form and Instructions Form W-4 Worker's Compensation Form Direct Deposit Form (optional) Other student employment notices and information: Student Employment Award Application Student Employment Handbook 2015-16 ACA Marketplace Notice Time Sheet Instructions 2015-2016 Student Employee Payroll Schedule Community Based Employment Students who have need-based employment awarded (federal student employment or state need student employment) have the opportunity to work in the community through the Center for Service Learning. These positions pay $8.61/hr regardless of grade level. For more information please contact Paul Burson at 303-458-4943 or by email. Summer Employment Opportunities There are limited opportunities for summer student employment. A financial aid award is not required and a student can qualify as long as they are enrolled full time for the upcoming Fall semester. Jobs for the summer semester are posted on INsite beginning April 1 of each year. Contact the supervisor listed on the job advertisement for more information and a job interview. Working during the summer is not a part of the student’s Financial Aid package and will not affect the amount of aid received for that year. Summer employment does not guarantee that a student will have a student employment award for the upcoming Fall and Spring Semesters. Career Services Student Employment should be treated as any other job a student would have outside of school. Students will want to use this opportunity to enhance current skill sets, learn professionalism, and work-place etiquette. For more information on interviewing tips, resume building, and career counseling, visit Career Services. How do I get a job? All Student Employment jobs are posted on INsite under “work-study classifieds.” The job descriptions and requirements are listed along with the supervisor’s contact information. It is up to you to contact the supervisor and set up an interview. Jobs are limited and are in high demand, so we recommend that you start your job search early. All jobs for the upcoming academic year are posted on August 1. If you do not obtain a job by the fourth week of classes, your Student Employment Award will be cancelled. I was offered a job. Now what do I do? All employees new to Regis University must fill out new hire paperwork including an I-9, W-4, and Workers Compensation Form before they can begin work. The completed forms must be submitted to Enrollment Services on the fourth floor of Main Hall along with two forms of ID. See page 5 of the I-9 form for acceptable documentation. Original documents must be presented. Your supervisor must fill out the online Student Employment Appointment Form before you can begin working. I’m a returning student. What do I do? Returning students do not need to submit the new hire paperwork as long as it is on file from previous years. Your supervisor must fill out the online Student Employment Appointment Form before you can begin working. This must be done each academic year, even if you were working for the department during the summer semester. What is the difference between direct deposit and a Visa debit card? Direct Deposit (Preferred): Your pay will automatically be deposited into your bank account on pay-day Any U.S. bank or credit union may be used Additional personal deposits can be made into your account PaySource Debit Card: Your pay will automatically be loaded onto a Visa debit card on pay-day The card is only provided by BBVA Compass Bank No additional deposits can be made; it is only funded by your Regis University pay PLEASE NOTE: BBVA Compass offers free checking accounts to Regis University students. Contact Joie Rico at the 50th and Federal location at (303) 433-2265 for more information. How many hours can I work? On average, students work between 8 and 13 hours per week, depending upon the total award offered. Students cannot work more than 20 hours per week while school is in session. You and your supervisor should determine the number of hours that can be worked per week by dividing the total award amount by the number of weeks in the academic year (38 weeks with breaks included). This amount should then be divided by the pay rate. Example: Award Amount $2,400 / 38 weeks = 63.16 63.16 / Pay rate $7.64/hr= 8.5 hours per week How do I know how much I will be paid? Pay rate is determined by current grade level and job level as determined by your supervisor. Grade Level: Freshman 0-29 credits Sophomore 30-59 credits Junior 60-89 credits Senior 90 credits and above Job Level: Level 1-entry level, no experience required Level II-experience specific to the job required Level III-paraprofessional experience required I didn’t fill out a FAFSA but I want to be awarded Student Employment. Is this possible? A FAFSA is not required in order to receive a Regis University Student Employment award. Students who choose not to fill out a FAFSA need to complete the Student Employment Application Form each year by the April 15 deadline. Filling out the form does not guarantee an award. I’m an international student. Can I get Student Employment? International Students can work on campus. You must first get a job by visiting the job board at INsite under “work-study classifieds.” Once you have been offered a job, your new supervisor will need to write a letter confirming your date of hire, pay rate, and job description. This letter needs to be delivered to the International Student Coordinator in the Office of Academic Records and Registration (fourth floor of Main Hall) who will write a letter to the Social Security Administration. Both letters need to be hand delivered to the Social Security Administration in order for a social security card to be issued. Once the original social security card is received in the mail (approximately 15 business days), you must make an appointment with the Student Employment Assistant Director Nate Smith, to finish the remainder of the paperwork. This process must be completed before you can begin working. Can Student Employment defer my balance on my Student Account? No. Student Accounts is unable to include Student Employment awards when calculating whether financial aid is sufficient to pay your student account. This is because the funds are payable to you on a per hour basis and are not required to be paid to the University for outstanding balances. Do I file taxes for my Student Employment Earnings? Student Employment earnings are wages subject to state and federal taxes. You will be sent a W-2 form from Regis University at the end of January each year detailing your wages earned for that year. If you file a tax return, you should include these wages earned. FICA (Social Security and Medicare) taxes as well as federal and state taxes are taken from the earnings unless you are able to request that you are exempt from these taxes on your W-4 Form. Contact the Internal Revenue Service (IRS) if you have questions. Also note that amounts earned from need-based Student Employment programs can be excluded from income on the FAFSA. For more information, contact the Student Employment Assistant Director Nate Smith, Financial Aid, Regis University, 303.458.4239. Where can I Find a Job? Visit the Classifieds section of INsite for available employment opportunities. (You may be directed to your INsite log-in page.) Jobs are posted on August 1 of each academic year. The job board is updated on a continual basis throughout the academic year.