Sponsored Billing

Regis University is pleased to assist employees and sponsors by directly billing tuition costs to the sponsor.

Regis University uses Sponsored Billing to process third-party specialized billing. Some students work for employers or are military students that have a direct billing agreement established with Regis. These third-party payers have agreed to pay Regis University part or all of the student’s tuition and fees. Student Accounts will provide billing statements to these third-party payers after the add/drop date of each academic term.

Sponsored Billing is not Tuition Reimbursement. Some sponsoring organizations require grades and/or course completion prior to payment. Because payment must not be dependent upon receipt of grades or successful completion of the course, the Sponsored Billing option is not available for those organizations. Instead, a student may pay the tuition or use the Tuition Deferment and get reimbursed by his or her sponsor when the course is completed. Also, Regis University reserves the right to deny a sponsored billing arrangement to a student whose account is in arrears or has been referred to an agency for collection.

Establishing a billing agreement with Regis University

Organizations wishing to be billed directly for their employee's tuition may arrange to do so through a tuition voucher.

A proposed tuition voucher must include:

Student’s name
Social security number
Regis ID #
Course title
Course dates
Dollar amount authorized for billing
A statement guaranteeing payment within 30 days of receipt of the invoice regardless of course completion or receipt of grades

Some sponsors require the signature of the student on their forms. If this is the case, Regis University will not process the voucher unless the signature is present.

The proposed tuition voucher should be faxed to 303-964-5449 or mailed to:
     Regis University
     Student Accounts
     3333 Regis Boulevard A-8
     Denver, CO 80221-1099

The voucher will be processed immediately after the add/drop period, and the sponsoring organization must pay the amount due within 30 days.

Using a voucher as a form of payment

The student is responsible for submitting an approved tuition voucher to a Regis University location by the tuition due date for each course.

Upon receipt of the tuition voucher and following the add/drop date of the course, an invoice will be mailed to the sponsoring organization. Invoices will not be generated without the appropriate tuition voucher. Student Accounts does not invoice sponsors for application or graduation fees, portfolio, tutoring, or Dantes/Clep exams.

Payment from the sponsor should be sent to Student Accounts within 30 days from the date of the invoice. Please include the invoice number.

Partial Coverage

If your company or sponsoring organization is paying only part of your tuition, a statement will be mailed to you each month and will reflect any account balance regardless of prior billing or payment arrangements. Students whose sponsor is paying full tuition will not receive monthly statements.

Late Payments

Please remember that the student is ultimately responsible for any balance on his or her account. Balances that are more than 40 days in arrears become the responsibility of the student, and future registration may be restricted until payment is received. If payment is not received by the due date, a $75 late fee will be charged to the student. This fee, as well as the amount due, must be paid prior to registering for additional courses.

Refunds

If payment has been made and the student subsequently withdraws from a course, a refund will be processed to the student or sponsor, depending on who paid.

If you have any questions, please e-mail Ada Serrano, who will be glad to discuss this with you.

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