Student Employment

Student Employment (work-study) provides job opportunities that allow students to earn money toward their educational expenses. The funds are provided by the federal government, the State of Colorado, and/or Regis University. The awards are made to needy students as well as to students who do not document financial need. Students who are awarded need-based student employment are eligible to work off campus in a community based job through the Center for Service Learning.

Employment earnings are not credited to a student's account. Instead, the student receives payment through a payroll check every two weeks for the actual number of hours worked.Awards are usually made for the academic year, with some limited opportunities for summer employment. Students interested in employment for the summer term should apply for jobs through the Regis University INsite work-study classifieds. No application is needed.

Click Forms and Publications in the navigation bar for a student employment application. You do not need to fill out this form if you submitted a FAFSA by March 1. This form does not apply to summer employment.

Click Classified-Student Employment for employment opportunities on campus. (You will first be directed to your INsite log-in page.)

The priority deadline for Student Employment applications is March 1

Forms to be completed before work begins:
Student Employment Appointment Form
I-9 Form
Form W-4
Worker's Compensation Form

Frequently Asked Questions

How does Student Employment work?
Students receive an employment award in their financial aid package after they have submitted the Free Application for Federal Student Aid (FAFSA). Completing the FAFSA does not guarantee an award. Students earn their award through bi-weekly earnings received for hours worked in their student employment job. Students may earn up to their total award amount, but are not obligated to do so. Students cannot earn more than the amount awarded for the year.

How do I get a job?
All Student Employment jobs are posted on INsite at http://insite.regis.edu. Click on Classifieds Ads (beneath Links for You), and then Workstudy Classified. The job descriptions and requirements are listed along with the supervisor’s contact information. It is up to you to contact the supervisor and set up an interview. If you do not obtain a job by the fourth week of classes, your student employment award will be cancelled.

I was hired. Now what do I do?
All incoming freshmen who were awarded Student Employment will receive a Student Employment Appointment Form and an employment packet during the student employment presentation at freshman orientation. The top of the appointment form is filled out by you and the bottom is filled out and signed by the hiring supervisor on or before the day you start working. All new employees at the University must also fill out an employment packet that includes an I-9 form, a Workers’ Compensation form, and a W-4 form. All of this paperwork must then be turned in to Financial Aid along with identification documentation that proves you are eligible to work in the United States on or before the day you start working. Students are not allowed to begin working until all paperwork has been received. Employment forms are also available on our website at www.regis.edu/financialaid, and on INsite under Financial Aid. Click on the Forms link.

I’m a returning student. What do I do?
Returning students can pick up their appointment forms in Enrollment Services on the fourth floor of Main Hall beginning the first day of the fall semester. The appointment form must be signed by the hiring supervisor and turned in to the Financial Aid office on or before the day you start working. If you had a student employment job in previous years, you don’t need the employment packet. However, if you have never had a student employment job, the employment packet must accompany the appointment form. All students MUST have all documentation submitted before they can start working.

How many hours can I work?
On average, students work between 8 and 13 hours per week. However, students are able to work up to 20 hours per week while school is in session and 40 hours per week during school breaks. You and the supervisor should determine the number of hours that can be worked per week by dividing the total award amount by the hourly rate (to determine total hours that can be worked) and then dividing total hours by the number of weeks in an academic year (38 weeks, including breaks.) The department may not allow students to earn more than the award amount.

I didn’t fill out a FAFSA form but I want to be awarded Student Employment. Is this possible?
A FAFSA is not required in order to receive a Regis University Student Employment award. Students who choose to not fill out a FAFSA need to complete the Student Employment form and turn it in to Financial Aid by March 1. After January 1, this form is available on the Financial Aid website at www.regis.edu/financialaid and on INsite under Financial Aid. Click on the Forms link. Filling out the form does not guarantee an award.

I am not a traditional Regis College student. Can I still receive a Student Employment award?
Non-traditional students (undergraduates and graduates) can apply for Student Employment by filling out a Student Employment Appointment form and turning it in by March 1. After January 1, this form is available on the Financial Aid website at www.regis.edu/financialaid and on INsite under Financial Aid. Click on the Forms link. Filling out the form does not guarantee an award. .

I am an international student. Can I get work-study?
Students on I-20 Visas can work on campus. They must first get a job by visiting the job board on INsite at http://insite.regis.edu. Once the student has been hired, the international student coordinator in the Office of Records and Registration will write a letter to the Social Security Administration. This letter then needs to be hand delivered by the student to the local Social Security Administration office so that a Social Security card can be issued. Once the original card is received in the mail, you must turn in the Student Employment Appointment form, a W-4 form, an I-9 form with the Social Security card and a copy of the VISA, and a Workers’ Compensation form. These forms can be picked up at the Enrollment Services front desk on the fourth floor of Main Hall or on the Financial Aid website at www.regis.edu/financialaid and on INsite under Financial Aid. Click on the Forms link. All of these documents must be received before the student can begin working.

Can Student Employment be used to defer my Student Account?
Student Accounts is unable to include Student Employment awards when calculating whether financial aid is sufficient to pay your Student Account because the funds are payable to you on a gradual basis as you actually work the hours for your employer.

Do I file taxes for my student employment earnings?
Student Employment earnings are wages subject to state and federal taxes. You will be sent a W-2 Form from Regis University at the end of January each year detailing your wages earned for that year. If you file a tax return, you should include a copy of the Regis University W-2 Form with your return. FICA (Social Security and Medicare) taxes as well as federal and state taxes are taken from the earnings unless you are able to request that you are exempt from these taxes on your W-4 Form. Contact the Internal Revenue Service (IRS) if you have questions. Also note that amounts earned from need-based student employment programs are included on the FAFSA as part of income as well as listed on the FAFSA Worksheet C.

For more information, contact the Student Employment Coordinator Natascha Ambrose, Financial Aid, Regis University, nambrose@regis.edu, 303-458-4067.

Top of Page Printer Friendly Page