Welcome to the Regis 9Health Fair. We appreciate you joining us as a volunteer for our fair. Prior to the fair, please watch and review the Orientation Video, The IPE Training PPT, Day of Fair Reminders, and the screening and station protocols to which you have been assigned. If you have questions on the day of the fair please go to Claver Hall 105. Thank you!

Interprofessional Education Training

View training PDF or Powerpoint

Fair Location

The Regis 9Health Fair is located in Peter Claver Hall

Arrival Day of Fair

•Volunteers serving all day or in the first session must arrive by 6:30 a.m. to check in at volunteer check-in (Peter Claver Hall Recital Hall Foyer outside Mountain View Room), get breakfast in PCH 105A,and get to your screening/station for training by 7 a.m.(see training information below for details).

• Volunteers serving in the second session only, must arrive by 9:30 a.m. to check in at volunteer check-in (PCH 105A), get breakfast,and get to your screening/station for training by 9:45 a.m. (see training information below for details).


• Please park in Lot 6 (on the corner of 50th and Federal) or Lot 7 (by baseball field below Lot 5) to ensure that fair participants have parking closer to the site. We will have a shuttle running from Lot 6 to Peter Claver Hall from 6-7 a.m. (you may need to wait for the next shuttle to arrive). 

• If you have supplies/material that needs to be dropped off in the morning (i.e. Equipment, Food, Education Materials, etc.) you may drop it off atPeter Claver Hall and then move your car to Lot 6 or Lot 7.


• You will receive the protocols and information for your medical screening and/or non-medical station prior to the fair. You MUST review this information prior to the fair in order to be prepared for training and service. 

• All medical screening and non-medical station training will take place onsite at Claver Hall the morning of the fair(unless other dates/times have been arranged by station/screening leader in advance). 

• After you check-in at volunteer check-in and get your breakfast you will proceed to your SECOND SESSION SCREENING/STATION for 7 a.m. training (note: training will begin promptly at 7 a.m. and will last 20 minutes). At 7:20 a.m., you will proceed to your FIRST SESSION SCREENING/STATION for 7:30 a.m. training. All training and last minute set-up must be completed by the fair opening at 8 a.m.

•If you are only volunteering for the first session, you will arrive as noted above, but will proceed to your first/only station. If you are only volunteering for the second session, you will arrive at your station for training by 9:45 a.m. 

• If you are at one of the following stations: PAP SMEAR, PHLEBOTOMY, AMBASSADOR, ONLINE PARTICIPANT REGISTRATION, or CENTRIFUGE, please be sure to visit the 9Health Fair Volunteer Training Video Page (https://www.9healthfair.org/volunteer/volunteer-training/)to watch an information video about your station.All volunteers receive the protocol for your station and onsite training.

Assign Roles within Each Station/Screening

• It is helpful to assign roles at each station/screening(these roles may be rotated throughout the day). For example, every station/screening should have a GREETER at their door to lead participants to their screening, someone keeping track of SUPPLIES, and someone organizing CLEAN-UP.The “leaders” for each station/screening will help set this up.

Screening/Station Rotation Plan and Schedule

• Many students are scheduled to volunteer in both a medical screening and non-medical station during the fair. The first session is from 8-9:50 a.m. The second session is from 10 a.m.-1 p.m. 

•Volunteers in multiple screenings/stations are transitioning to their second screening/station at 9:50 a.m. and will have 10 minutes to get to your new site, get settled, and ready to begin at 10 a.m. (10 minute transition). You may need to complete working with a participant at or just after 9:50, which is fine, but will need to then hurry to your next station. We will inform participants that this transition is happening when they arrive and we ask that you also inform participants of the “break” happening at 9:50 a.m. as you near that time. Please do not start new screenings just before 9:50 to accommodate the transition and explain to participants that we will begin again at 10 a.m. This transition is why training all volunteers in each screening/station in advance is important (so we don’t leave participants waiting for more than 10 minutes).


• All non-medical stations and medical screenings will be setup on the Friday night before the fair. Faculty can decide to bring internal medical equipment to their screening area the night before the fair (between 4 and 7 p.m.) or on the morning of the fair. Wellness Zone/Interactive Education Centers(IECs)student volunteers will setup on Friday between 4-6 p.m and vendors can either set up their booths Friday evening or Saturday morning. • Save the boxes for the supplies from Regis and 9Health Fair for tear down.


• Tear-down does NOT begin until 1 p.m. for medical screenings when all participants have completed their screenings and your station/screening has been released for tear-down by the Service Learning Staff (Cheryl Schwartz, Brenda Whetstone, Nursing Student Leaders in blue 9Health Fair t-shirts).Tear-down for non-medical station scan begin at 12:15 p.m. once participants have completed registration..

• Service Learning staff will collect all Tally Sheets by the end of tear-down.

• Replace all unused supplies and equipment, that is returned to Regis or 9Health Fair, back to the boxes provided. Leave boxes in your room for pick-up by nursing students and Service Learning staff.

• Return rooms back to their original set-up (room set-up maps are located in each room)


• Supplies from both Regis and 9Health Fair will already be in your room when you arrive at your station/screening. Each station/screening will have a SUPPLY INVENTORY. Make sure you have the supplies that are required for your area and let staff/coordinators know ASAP if you are missing anything. Keep boxes for tear-down.
• Using the SUPPLY INVENTORY, please note the supplies that belong to,and need to be returned back to,Regis and 9Health Fair.Box up your supplies in the same boxes they came in.
• Please make sure that all of the supplies that need to be returned at the end of the day are returned. This helps to ensure a successful fair next year!

Screener Tally Sheet

• All screenings require a 9Health Fair Tally Sheet,which can be found in the supply box for each screening. The Screening Protocol will include information for completing your Tally Sheet. Tally Sheets will be collected by Service Learning staff at the end of the fair. PLEASE COMPLETE TALLY SHEETS CORRECTLY–only mark an X in one of the sections for assessment or follow-up.

Screener Questionnaires

•In addition to the Screener Protocols, some screenings also have a questionnaire that needs to be administered before the screening. These questionnaires are used for a variety of purposes (e.g. to determine participant eligibility for a screening, to prepare a patient for screening, or as an introduction to education around the screening).

Participant Screening Result Form (yellow copy)

•All participants will have a form that needs to be filled out with their results at each screening. Please be sure to fill this out so participants can share their results at the Ask a Medical Question/Get a Referral Station or with their healthcare provider.


Continental breakfastitems and take-and-go lunch will be provided to all volunteers. A variety of great restaurants have donated food for our volunteers (including gluten-free options).

• Food will be located in the Volunteer Break Room (PCH 105A)

•Continental Breakfast –Volunteers may take breakfast out of PCH 105A, but ALL FOOD MUST BE CONSUMED, CLEANED UP, AND/OR THROWN AWAY BY 8:00 AM.Following breakfast, NO FOOD IS ALLOWED OUT OF THE VOLUNTEER BREAK ROOM DURING THE HOURS OF THE FAIR.

•Lunch –Will be served after tear-down/clean-up.Each volunteer will receive a lunch ticket once their station is cleaned up.

•Please bring a water bottle. There is a variety of rehydration stations located throughout Peter Claver Hall. It’s long day, STAY HYDRATED!

Late Participants

• Our official fair-hours are from 8:00 AM-Noon. That means we will be registering/checking-in participants until Noon. Please consider that the last participant we serve deserves the same level of care as our very first. So, please plan on keeping your station/screening open until1:00 PM. Again, you will receive approval for teardown once all participants have made it through the fair.

Interprofessional Groups

One of the best parts of the 9Health Fair at Regis is that most of the screenings and stations are done in an interprofessional way. This means that there are a variety of lenses that participants are seen through and they get a more complete picture of their health. Please be sure to work interprofessionally at your screening/station. Faculty and staff leaders should help to facilitate this process.

What to Wear

Professional/Clinical Dress Required –ALL VOLUNTEERS SHOULD WEAR NAME TAGS

• Nursing Students/Faculty –Scrubs OR Blue Regis Polo and Khakis

• Physical Therapy Students/Faculty –Blue Regis Polo and Khakis(or business casual if no polo shirt)

• Pharmacy Students/Faculty -Business Casual with White Coat

• Counseling/Family Therapy Students/Faculty –Business Casual

• Health Fair Leaders/Coordinators –will be in 9Health Fair VolunteerT-Shirts(royal blue)

• No jeans, shorts, casual wear

Importance of Flexibility

From blizzards to beautiful days, we never know what the weather or the day in general will bring, so please remain open and flexible to a variety of things that may come up on the day of the fair.You will be notified by email the day of the fair if the fair is canceled due to poor weather or other emergency closures.If you are working outside, wear warm clothing and protect yourself from the cold or sun (sunscreen, hats, coats, etc.)

Other Information

• Prior to your arrival, note the location of volunteer check-in and your station/screening on the fair map that was sent to you in your training materials.

• Please be advised that there is not a secure area to store valuables, so plan accordingly (do not store valuables in the building and/or your screening/station room).

• You may not participate in screenings at our Regis 9Health Fair in order to fully serve our participants. 9Health Fair provides free screenings and blood draw discounts to volunteers for screenings at other fairs with pre-registration on the 9Health Fair site using the volunteer discount code: ThankYouVol20

• Smoking is not permitted at any 9Health Fair site.

2020 9Health Fair Stations, Screenings, Wellness Zone/IECs

Standard Station (Non-Medical)

  • Ambassadors – Greeters, Traffic, Directions, Waiting Room, Registration Educator, Screening Information Booth (Meet in PCH 105 for instructions prior to your shift)
  • Cashier Station (PCH Mountain View Room)
  • Form Check (PCH Mountain View Room)
  • Nourishment Station for Blood Draw (PCH 210)
  • Participant Check-Out (PCH Mountain View Room)
  • Participant Registration – Online Check-In (PCH Mountain View Room)
  • Participant Registration – Onsite Check-In (PCH Mountain View Room)
  • Photographer (throughout fair)
  • Spanish Translators and Sign Language Interpreters (PCH Mountain View Room)
  • Volunteer Break Room (PCH 105A)
  • Volunteer Registration Check-In (PCH Recital Hall Foyer for first session –PCH 105A for only second session
  • Wellness Zone/IEC (PCH Mountain View Room)

Standard Screenings (Medical)

  • Ask a Medical Question and Get a Referral (PCH 218, 219)
  • Blood Pressure (PCH 211-212)
  • Colon Cancer Education / Take-Home Kits (PCH 204-205 Skills Lab)
  • First Aid Station (PCH 210)
  • Height/Weight/BMI (PCH 211-212)

Standard Laboratory

  • Blood Draw/Phlebotomy – Blood Chemistry, PSA, Blood Count, Hemoglobin A1c, and Vitamin D (PCH 210)
  • Centrifuge (PCH 210)
  • Lab Supervisor (Quest Lab) (PCH 210)

Optional Screenings

  • Body in Balance (PCH 202)
  • Bone Health (PCH 203)
  • Cardiac Risk Assessment (PCH 211-212)
  • Foot Screening (PCH 203)
  • Lung Function(Foyer area outside of PCH 206)
  • Metabolic Syndrome (PCH 211-212)
  • Nutrition Screening (PCH 206)
  • Prostate/Testicular Screening (PCH 225 Sim Lab)
  • Pulse Ox (Foyer area outside of PCH 206)
  • Skin Screening (PCH 204-205 Skills Lab)
  • Stress Management (PCH 216, 217)
  • Vision/Eye Health Screening (PCH 204-205 Skills Lab)
  • Women's Health –Breast Exam (PCH 225 Sim Lab)
  • Women’s Health –Pap Smear (PCH 225 Sim Lab)

Fair Location

The Regis 9Health Fair is located in Peter Claver Hall.

Please park in Lot 6 (on the corner of 50th and Federal) or Lot 7 (by baseball field below Lot 5) to ensure that fair participants have parking closer to the site. We will have a shuttle running from Lot 6 to Peter Claver Hall from 5-6 a.m. (you may need to wait for the next shuttle to arrive).

If you have supplies/material that needs to be dropped off in the morning (i.e. Equipment, Food, Education Materials, etc.) you may drop it off at Peter Claver Hall and then move your car to Lot 6 or Lot 7.

See detailed map information for booth and room locations

Maps and parking
Download campus parking map