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Equal Opportunity and Title IX Compliance

“No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance.” (Title IX of the Education Amendments of 1972 Amended the Higher Education Act of 1965.  Implementing Regulations at: 20 U.S.C. § 1681 & 34 C.F.R. Part 106)

The content below includes information from within the Nondiscrimination and Sexual Misconduct Policy, including reporting information, investigation procedures and resources for complainants and respondents.

We Find Strength in our Community

Regis University does not discriminate on the basis of race, color, national origin, sex, gender, disability, age, religion, veteran status, marital status, pregnancy, parental status, gender identity, sexual orientation, genetic information or any other legally protected status ["protected class"] in any of its policies, programs, admissions or activities and provides equal access to education.

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Response Procedures

Reports can be made by mail, email, orally or in writing, to the EO & Title IX Coordinator or a Deputy EO & Title IX Coordinator. Deputy EO & Title IX Coordinators submit the report to the EO & Title IX Coordinator. Written reports should include as much detail as is possible. An EO & Title IX Coordinator, a responsible employee, or a confidential resource can also assist a complainant or reporting party with facilitating a report. The University encourages reports to be made in good faith, even if incomplete or erroneous, but will not tolerate intentional or malicious false reporting of incidents.

After receiving a report, the EO & Title IX Coordinator or designee may request additional information. Prompt filing of a complaint is strongly encouraged. A complaint that is made more than 120 days after the alleged incident may make fact finding difficult or impossible and the University may elect to not investigate in its sole discretion. A complaint may be withdrawn at any time after it is filed.  However, withdrawal of a complaint does not necessarily result in the termination of the University’s inquiry or investigation. 

Reports can be sent to:

Regis University offers temporary measures for complainants and respondents of discrimination and/or sexual misconduct, if such changes are available and reasonable under the circumstances. Interim measures are used to address safety concerns and to minimize the impact of the alleged conduct on involved parties. Failing to abide by an interim measure, such as a no contact order, may be considered a violation of this policy or the Student Code of Conduct. Interim measures may be temporary, pending the results of an investigation, or may become permanent as determined by Regis University.

Accommodations may include, but are not limited to:

  1. Housing accommodations such as change from on-campus housing to a different on-campus or off-campus location; assistance from University staff to complete relocation and arranging to dissolve a housing contract and pro-rating a refund;
  2. Academic accommodations such as rescheduling an exam or other academic work; taking an incomplete in class; transferring class sections or clinical assignment; temporary withdrawal or alternative course completion;
  3. Assistance in arranging for alternative student employment and changing work schedules;
  4. Accessing health services;
  5. No contact orders, cease and desist orders or other appropriate orders;
  6. Transportation accommodations if available; and/or
  7.  Services to ensure that the student can move safely on campus.
Interim measures are overseen and often administered by the EO & Title IX Coordinator or designee and are available regardless of whether confidentiality is requested, and regardless of whether the complainant chooses to report a crime to the University and/or local law enforcement; and in instances that the University does and does not investigate. The University will maintain the confidentiality of any interim measures for a complainant to the extent that such confidentiality doesn’t impair the ability to provide the interim measure.

Upon notice of a report of discrimination and/or sexual misconduct, the role of the EO & Title IX Coordinator may include, but is not limited to, receiving reports, conducting or overseeing preliminary inquiries and/or investigations, implementing interim measures and coordinating the University’s response to ensure a process that is thorough, reliable, impartial, prompt and fair. The preliminary inquiry and investigation determines whether the nondiscrimination policy has been violated. If so, the EO & Title IX Coordinator also oversees the process to ensure the University implements effective remedies designed to end the discrimination, prevent its recurrence and address its effects. The EO & Title IX Coordinator may designate internal or external individual(s) to perform a preliminary inquiry and/or investigation.  

Preliminary Inquiry
The EO & Title IX Coordinator or designee may conduct a preliminary inquiry to determine whether there is reasonable suspicion that the allegations, if found to be true, would be a violation of our policies, and therefore, warrant a full investigation, or to otherwise determine whether a formal investigation is warranted. During the preliminary inquiry, the EO & Title IX Coordinator or designee may meet with witnesses, receive statements from the complainant(s), respondent(s) and/or other witnesses, and gather information regarding the allegations. The EO & Title IX Coordinator or designee will decide if the preliminary inquiry is sufficient to serve as the investigation, if the matter can be resolved by a preliminary inquiry or whether to proceed with an investigation. If there is insufficient evidence to warrant an investigation, or if the University does not have jurisdiction over the issue, the inquiry will be closed with no further investigative action in most circumstances. The University can still offer additional resources and/or interim measures if appropriate. The University reserves the right to reopen an inquiry or investigation at any time. 

If, following a preliminary inquiry, the EO & Title IX Coordinator or designee determines an investigation should proceed, the University generally conducts a fair, impartial and prompt investigation. Fair means that the investigation is conducted in a manner that is consistent with this policy and transparent to the complainant and respondent. Impartial means the investigation is conducted by an individual who does not have a conflict of interest or bias for or against either party, and who is trained annually on issues related to the alleged forms of discrimination or sexual misconduct and in conducting an investigation that protects the safety of the parties and promotes accountability. Prompt means that the investigation is completed within reasonably prompt timeframes, with a goal of within seventy-five to ninety (75-90) days, without jeopardizing the rights of a complainant or respondent. The timeframe to complete an investigation can vary and the EO & Title IX Coordinator will provide written notice to the parties regarding the status of the investigation, extensions to the timeframe and the reason for the extension for good cause. Items that might impact the length of an investigation include but are not limited to:

  1. the complexity of the case requires it;
  2. there are several parties involved;
  3. the witnesses or the parties are unavailable or uncooperative; and
  4. if a University investigation would compromise a law enforcement investigation. 

An investigation is generally conducted as follows:

  1. Determine the identity and contact information of the complainant, any witnesses and the respondent, if they can be identified;
  2. Identify the policies allegedly violated. A copy of this policy will be provided to the parties;
  3. Send notice of investigation to the complainant and respondent. The notice will contain the following if available at the time notice is given:
    1. summary of the alleged policy violation(s)
    2. the nature of the conduct upon which the complaint is based; and
    3. the location and date(s) or approximate date(s) when the violation allegedly occurred.
  4. Written notice may be provided to the parties if the EO & Title IX Coordinator determines that additional alleged policy violations are discovered during the course of the investigation.
  5. A respondent must advise the investigator or the EO & Title IX Coordinator of all counterclaims within 5 days of the respondent’s initial interview with the assigned investigator. The EO & Title IX Coordinator has discretion to determine whether or not counterclaims will be investigated.
  6. The investigator will commence a thorough, reliable and impartial investigation which entails obtaining available evidence and may entail identifying sources of expert information, as necessary.
  7. The investigator seeks to interview both the complainant, respondent and relevant witnesses. The complainant and respondent may identify potential witnesses for the investigator to interview. The investigator has the discretion to determine if a witness has relevant information. The investigator has discretion on whether or not to meet with character witnesses as part of this process if they have no relevant factual information.
  8. Each party will have the opportunity to review and finalize their statement for accuracy. Statements must be reviewed and finalized by the witness or party within 48 hours of receiving the statement from the investigator and if not modified by the witness or party, the statement will be presumed to be accurate. 
  9. Each party may submit questions to the investigator within 48 hours of receiving their statement from the investigator, which the investigator can elect to use and consideration in its sole and absolute discretion.
  10. No audio or video recording of any kind may be used during an interview unless specifically authorized by the investigator.
  11. Often complaints made under this policy, include other potential University policy violations. At the discretion of the University, any report that includes a discrimination or sexual misconduct allegation and another policy violation will follow this policy for the investigation of all alleged policy violations. Any report that includes a discrimination or sexual misconduct allegation and another policy violation will follow this policy for the investigation of all alleged policy violations. In some circumstances, during or after an inquiry or investigation under this policy has been conducted, another University policy may need to be followed with respect to decision makers and factors for deciding if there is another policy violation. For example, if a discrimination complaint involves a grade dispute, the party deciding the grade dispute may use the investigation conclusions related to the grade dispute to determine whether to uphold or deny the disputed grade.
  12. The investigator prepares an investigation report with any supporting materials (“Report”) and will make initial factual finding(s).
  13. The factual finding is based on the “preponderance of evidence” standard of proof. This standard is described as whether a policy violation is more likely than not to have occurred.
  14. In cases involving sexual misconduct, the parties will be provided timely and equal access to the materials provided to the deciding party; and will have the opportunity to submit comments for the deciding party to consider.
  15. The deciding party for student respondents (including student employees) is the Asst. Dean for Community Standards and Care, or designee. The deciding party for employee respondents is the Associate Vice President of Human Resources or designee. When the respondent is both a student and employee the sanctions will be imposed by the Associate Vice President of Human Resources, or designee;
  16. The Report and any comments collected under section n above, will be sent to a deciding party.
  17. The deciding party shall review the Report and may take the following action:
    1. Request that the investigator reopen the investigation to consider additional information and resubmit the report to the deciding party;
    2. Overturn all or a portion of the investigator’s findings; or
    3. Accept the investigator’s findings.
    4. Impose sanctions.
  18. The University strives to provide the parties with concurrent written notice of the deciding party’s decision. Due to privacy laws, the written notice’s content is based upon the nature of the charge(s) against the respondent and whether both parties are students.  Generally and as appropriate under the circumstances, the content for the notice includes:
    1. Relationship Violence, Stalking, Nonconsensual Sexual Penetration and Nonconsensual Contact: The deciding party’s decision, the rationale for the result, and the sanctions, if applicable.
    2. All other claims of discrimination and harassment: The deciding party’s decision, any individual remedies offered, and any sanctions, if applicable, that have been imposed on the respondent. The complainant shall only receive notice of any sanctions imposed on the respondent that directly relate to the complainant.
  19. The result is final unless a party appeals.
  20. The University reserves the right to modify the investigation procedures, if in its discretion, such modification is appropriate in particular circumstances.

In addition to the process outlined throughout this policy, complainant(s) and respondent(s) in a sexual misconduct complaint have the following rights:

  1. to be informed of the right to choose whether or not to file a complaint to both the University and law enforcement;
  2. to an inquiry and when deemed necessary, an investigation, of all credible complaints of sexual misconduct made in good faith to the University;
  3. to be fully informed of the University’s policy and procedures;
  4. to be informed of the on-campus and off-campus resources;
  5. to be notified of interim measures available;
  6. to be treated with respect by the University;
  7. to not consider prior irrelevant sexual conduct except relating to a prior relationship or history between the parties if relevant to some material issue in the investigation;
  8. of the complainant to request the University not investigate the alleged violation;
  9. not to be discouraged by the University from reporting misconduct to both on campus and off campus authorities;
  10. to be assisted by campus authorities in notifying law enforcement of sexual misconduct if the complainant so chooses;
  11. to decline to notify law enforcement;
  12. to be provided written information about filing a request for a civil protection order and assistance from the University related to enforcement on University property;
  13. to bring an advisor of their choice to all meetings or proceedings related to the investigation[1]
  14. to appeal certain decisions.

The Role of an Advisor of Your Choice
An advisor of your choice is defined as any individual who provides the complainant or respondent support, guidance or advice in investigations of sexual misconduct.  Both parties may have an advisor of their choice which could be, for example, a parent, friend, clergy member or attorney. An advisor may also be a Regis University employee, such as the Assistant Director of Victim Advocacy & Violence Prevention (complainants) or a designated Title IX Advisor (respondents). An advisor cannot be an individual who is also a witness in the investigation. The role of the advisor and the extent to which an advisor can participate in an investigation or appeal is limited to a supportive role.  The advisor may not participate in the interview or other part of the process, s/he may not advocate or speak for the complainant or respondent, cross-examine witnesses, or address the decision maker.  Witnesses other than the complainant or respondent are not entitled to an advisor of their choice.

Complainants and respondents are encouraged to inform the EO & Title IX Coordinator of the identity of an advisor as soon as possible and at least two (2) business days before the date of any meeting or investigative proceeding where the advisor will be in attendance. The parties’ choice of an advisor or their availability for a meeting cannot delay the investigation. 

An attorney acting as a lawyer may not serve as the student’s or employee’s advocate or formally represent the student or employee during any meetings related to the procedures outlined in this Policy. These procedures are entirely administrative in nature and are not considered legal proceedings. The investigator may remove an advisor or anyone disrupting the meeting.  These rights and guidelines extend to both a complainant and respondent.  

[1] Communications and meetings between University officials and parties concerning interim measures for a party may occur without the presence of an advisor in order to avoid delaying providing such relief.

The University reserves the right to impose different sanctions, depending on the findings, the severity and/or pervasiveness of an offense. In determining the appropriate sanctions for a violation of this policy, a number of factors will be considered, including but not limited to the following: 1) level of risk and/or harm to the community; 2) severity of injury and/or harm; 3) use of alcohol or drugs by the respondent; 4) whether the incident was motivated by bias; 5) level of cooperation with the University and public officials; 6) prior conduct record; and 7) prior violations of the same or similar type.

The University reserves the right to impose differing sanctions for employees, including a verbal or written warning, training or other programming, suspension, or dismissal from employment, depending on the severity and/or pervasiveness of the offense.

With respect to findings of discrimination or sexual misconduct by a student, one or more of the following sanctions may be imposed pursuant to the Student Code of Conduct.

Warning: An official written notice that the student has violated University policies and that more severe conduct action will result should the student be involved in other violations while a student at the University.

University Probation: An official notice that, should further violations of University policies occur during a specified probationary period, the student may face suspension or expulsion. Regular probationary meetings may also be imposed.

Final Notice: A elevated form of University probation notifying the student that further violations of University policies will likely result in immediate removal from housing, suspension, and/or expulsion.

Housing Probation: Official notice that, should further violations of Residence Life or University policies occur during a specified probationary period, the student may immediately be removed from University housing. Reassignment to another floor or to another residence hall may be imposed. Regular probationary meetings may also be imposed. A housing probation status may also impact the student’s eligibility for future placement in University housing.

Removal from Housing: Removal from University housing for a specified period of time, after which the student may be eligible to return. Conditions for re-admission to University housing may be specified. Under this sanction, a student is required to vacate University housing within 24 hours of notification of the action, though this deadline may be extended upon application to, and at the discretion of, the Director of Residential Life and Housing. Prior to reapplication for University housing, the student must gain permission from the Director of Residential Life and Housing or designee. Prior to reapplication for University housing, the student must gain permission from the Director of Residential Life and Housing or designee. This sanction may include restrictions on visitation to specified University housing buildings or all University housing during the suspension. Furthermore, students removed from housing under this sanction are not entitled to a refund of their housing or meal plan charges.

Loss of Privileges: The student will be denied specified privileges for a designated period of time, including, but not limited to restrictions on participation in campus activities, campus presence, residence hall visitation, parking privileges, or contact with individuals or groups on campus.

Suspension: Separation from the University for a specified minimum period of time, after which the student is eligible to return after clearance from the Asst. Dean for Community Standards and Care or designee. Eligibility may be contingent upon satisfaction of specific conditions noted at the time of suspension. The student is required to vacate the campus within 24 hours of notification of the action, though this deadline may be extended upon application to, and at the discretion of, the Asst. Dean for Community Standards and Care or designee. During the suspension period, the student is banned from University Property, functions, events, and activities without prior written approval from the Asst. Dean for Community Standards and Care or designee.

Expulsion: Permanent separation from the University. The student is required to vacate the campus immediately upon notification of the action, though this deadline may be extended upon application to, and at the discretion of, the Asst. Dean for Community Standards and Care or designee. The student is banned from University Property and the student’s presence at any University-sponsored activity or event is prohibited.

Behavioral Requirement: This includes required activities, including, but not limited to, obtaining academic counseling, substance abuse assessment, behavioral assessment, etc.

Educational Requirements: Requirement to attend, complete, present, and/or participate in a program or assignment that is educational and/or reflective in nature. It may also be a requirement to sponsor or assist with a program for others on campus to aid them in learning about a specific topic or issue related to the violation for which the student or organization was found responsible.

Restitution: Compensation for damage caused to the University’s Property or any other person’s property. This could include, among other things, situations such as failure to return a reserved space to its original, proper condition.

Fines: Reasonable financial charges as a result of misconduct.

Certain University officials may be informed of the outcome of an investigation (for example, the President, Dean of Students, or Campus Safety Director) and in accordance with other applicable federal, state or local laws. If, based on the investigation findings, there is reliable information that a crime has occurred, a University official may notify local law enforcement consistent with the University’s lawful obligation to report crimes.

Matters that are determined to be violations of another University policy, such as the Student Handbook, a faculty handbook or the Human Resources Policy Manual, shall be sanctioned in accordance with the guidelines of the applicable University policy. 

Only decisions involving sexual misconduct may be appealed to the appellate officer. The appellate officer for student respondents (including student employees) is the Vice President for Student Affairs, or designee. The appellate officer for employee respondents is the Provost or designee. When the respondent is both a student and employee the appeal will be heard by the Provost, or designee. To exercise the right of appeal, complainants or respondents must petition the above individual within three (3) business days after receiving the written notification of the sanctions imposed.

A complainant or respondent may appeal in the following circumstances:

  1. When sanction is probation, suspension, expulsion or termination; or
  2. When decisions include finding(s) of no violation. 

The only grounds for an appeal are:

  1. a procedural error occurred that significantly impacted the outcome of the investigation, such as substantiated bias or a material deviation from the policy; or
  2. the sanction imposed is grossly disproportionate to the offense (including any consideration of the student’s prior offenses); or
  3. new information not presented during the investigation exists.

The appellate officer or designee may consider new evidence, but only if:

  1. that evidence was unavailable during the original investigation and if it could substantially impact the original finding or sanction; and
  2. a summary of this new evidence and its potential impact must be included in the appeal and timely submitted; and 
  3. if the appellate officer determines that new information should be considered, they will return the complaint to the investigator to reconsider the new information only in light of the new evidence. 

Any party who files an appeal must do so in writing to the appellate officer and the EO & Title IX Coordinator and articulate the basis for the appeal in the notice. The EO & Title IX Coordinator will share a copy of all appeals with the parties. The non-appealing party may provide the appellate officer a written response to the appeal within three (3) business days.

All sanctions imposed by the Asst. Dean for Community Standards and Care or the Associate Vice President of Human Resources will be in effect during the appeal. A request may be made for special consideration to suspend sanctions in exigent circumstances, but the presumptive stance of the University is that the sanctions will stand. Graduation, study abroad, internships/externships, etc. do not in and of themselves constitute exigent circumstances, and students may not be able to participate in those activities during their appeal.

The original finding and sanction will stand if the appeal is not timely or eligible, and the decision shall be final. If the appeal is timely and available, the appellate officer will promptly render simultaneous written notification of the decision on the appeal to all parties. In cases where the appeal results in reinstatement to the institution, or if other privileges are reinstated, all reasonable attempts will be made to restore the student to their prior status.

The decision of the appellate officer is final.

Current students and employees who are not deemed a privileged and confidential resource are required to cooperate in a University inquiry or investigation as a condition of enrollment and/or employment. However, should a formal investigation commence, a complainant and/or a respondent may decline participating in interviews with the designated investigator by promptly notifying the EO & Title IX Coordinator. The failure of a complainant and/or a respondent to participate in an interview may impact the result of the investigation. The failure of a witness to participate in an interview may result in a referral to Student Conduct or Human Resources for disciplinary action.

The privacy of all parties is respected to the extent possible, in accordance with the law and so as not to interfere with a University investigation. Any documents received by parties are confidential and should not be distributed to others with the exception of an advisor of choice and/or confidential resources. In instances where a confidentiality instruction is provided, violating such can be considered a violation of this policy. Witnesses are expected and encouraged to honor the privacy of the parties and the integrity of the investigation by not discussing the investigation or the subject matter of the inquiry with anyone.

If both parties are willing and deemed appropriate by the University, Informal Resolution can be available for complaints of discrimination and/or sexual misconduct and parties may voluntarily seek resolution of a complaint informally. If informal resolution is agreed to by both parties, the following approaches include, but are not limited to:

  1. Communication directly with the person whose behavior is unwelcome; or
  2. Mediation to include one or more facilitated meetings; or
  3. Educational programming or training

The University does not require an individual to contact the person directly whose behavior is unwelcome, and responsible employees should always report allegations of sexual misconduct or discrimination to the EO & Title IX Coordinator prior to any attempt to resolve a complaint.  Informal resolution does not prevent the University from investigating or taking additional corrective action in the University's discretion.

Location, Contact Info and Hours

Title IX Office

Main Hall 204

Monday - Friday
8:30 a.m. - 5:00 p.m.

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