Commemorative Gifts—Bench Program

Policy Number: #400

Responsible Executive(s):

  • Senior Vice President and CFO

Responsible Office(s):

  • Physical Plant and University Advancement

Date Adopted: 01-01-2018

Date Revised: 01-01-2021

A. Purpose

The purpose of the Commemorative Gifts—Bench Program is to assist in campus beautification efforts to honor and/or memorialize individuals and/or groups.


Information related to commemorative gifts can be found on the Regis University website, managed by University Advancement, at

B. Scope


The cost of a bench is $5000.00 and covers the purchase, construction, and placement of a bench and an inscription (with approval by the CFO & Senior Vice President). When finalizing a bench location, the University practices due diligence in investigating future growth, planning and infrastructure maintenance.


Upon inquiry, a list of potential locations is provided to donors to help with their selection. Maintenance is performed by the University’s Physical Plant department. Every effort is made to ensure that the donor’s wishes are met in terms of the bench location. The Associate Vice President of Physical Plant is sent the request for proper bench location according to future Master Plan projections. In conjunction with the Director of Operations - Physical Plant, the locations of each request are reviewed and plotted. The Director of Stewardship in University Advancement then communicates with the donor to ensure acceptable results.

C. Policy

Processing and Installation Procedures

  1. Commemorative Gifts - Bench Program applications and payments are received by the University Advancement office and processed by the Director of Stewardship and deposited to 62-000-900100-2374-4710.
  2. The Director of Stewardship forwards the application and approval form to the CFO & Senior Vice President for approval.
  3. Once approved, the payment and a copy of the application are directed to University Advancement Services by the Director of Stewardship for proper processing and recording on the database. Payments need to be reflected in 62-000-900100-2374-4710. No purchase of materials, including bench, plaque or otherwise will occur until the Physical Plant Administrative Manager reports the full deposit in the above listed account number.
  4. The Director of Stewardship forwards the original application with signature to the Director of Operations (or VP for Physical Plant) to process the order. Physical Plant orders the campus standard plaque. Expenses will be processed by Physical Plant out of 62-000-900100-2374-7105. Please allow 10-12 weeks for supplies & materials.
  5. University Advancement Services generates a gift acknowledgment from the President.
  6. The Director of Physical Plant works with the Director of Stewardship to determine location of the bench. The Director of Stewardship contacts the donor regarding the location of the bench.
  7. Upon installation, the Director of Stewardship contacts the donor that the work is complete and takes a photo to be provided to them.
  8. The Physical Plant provides the Director of Stewardship an updated list of benches/plaques and an electronic map showing their location.